Technology offers us a plethora of solutions to make our lives easier as HR professionals and business managers. Or at least it tries. It doesn’t matter if you’re migrating from an outdated system, or looking to implement from scratch for a new business. Sometimes the main challenge is choosing the right solution from the vast variety.
If you look at software review sites and lists of available HR solutions online, you may get light headed. And it’s not just the number of solutions. There are more than a dozen categories, and each service or software offers its own range of capabilities and features. So how do you choose the right one?
Swiping right with HR tech
If you’re just looking for a list of our top picks for employee management tools, scroll on down. But before you do, we strongly recommend you ask yourself (and your HR team, if need be) some very important questions:
Like, “What is my budget”? or “How many employees do I need to manage”? Those are pretty obvious but what about something more complex. For example, the location of your workforce and the location of your corporation, as well as local laws across jurisdictions can have an effect on your choice. The technological skills of your team and of other users for these systems play a role as well. So ask as many questions as you can, and as you answer them, you’ll have a better understanding of the HR tech needs of your organization.
The most important step is evaluating your needs in depth, and creating a list of “must have” and “nice to have” features and capabilities you require from the solution (or solutions) you desire. And then do what I like to call “the Tinder method for product selection” – go over available solutions within your price range, and pick the one (or ones) that answer all your needs, or at least the “must haves”.
Much like on Tinder, you might come across features and offerings you haven’t considered and didn’t think you might need. You can swipe right on those too. Once you’ve narrowed you list down, put them to the test by Googling user and customer reviews of your finalists.
To help you out on this challenging mission, we’ve collected 10 of the best solutions out there for various business and HR applications.
Top 10 Employee Management Tools
1. Gusto (Pricing: $39 + $6 per month, per employee)
Gusto (formerly ZenPayroll) is one of the best and most popular cloud-based payroll solutions out there. Among others, Gusto offers built-in benefits administration for small to medium-sized businesses at a reasonable cost. The Gusto platform has a surprisingly user-friendly interface and offers automation for many activities in the payroll process. This tool includes an employee onboarding interface to let new employees enter all their information (like bank details) directly into the system.
2. Connecteam (Pricing starts at $0 – Free)
Did you really think we wouldn’t place ourselves in the list?! But it’s not undeservingly. Why? Because Connecteam is the only tool on this list that is mobile first, offers a platform to quickly and easily create your own all-in-one solution for employee management. Your company mobile app includes a complete suite of communications tools, workflow and operational management, and professional training modules. Finally, and, probably the best feature of all, Connecteam has a free for life version that is still packed with features. Your mobile apps can also be fully branded as a native apps to match existing corporate identity.
3. Workday (Pricing available by quote only)
The Workday Human Capital Management (HCM) Suite is an SaaS (Software as a Service) for medium businesses and enterprises. If you’re running an international business, with payrolls in multiple currencies and according to different laws? You want to check out Workday’s global payroll solution. It provides integration with third-party payroll applications to manage payments across the globe. Although Workday lacks some components, and is one of the most expensive products out there, it’s one of the only HCM that are fully cloud-based.
4. PeopleSoft (Pricing available by quote only)
Oracle’s PeopleSoft Human Capital Management (HCM) solution is another enterprise grade solution for complex businesses operating globally. It is widely adopted by government agencies, academic institutions and similar large organizations managing hundreds of employees. The main advantage of this service is Oracle’s long history of providing reliable business solutions to clients. Unlike with other, newer services, you can rest assured this one isn’t going anywhere for many years to come.
5. Kissflow (Pricing starts at $5 per month, per user)
If you feel that workflows are getting chaotic as your organization grows, you can give your workflows the kiss of automation with Kissflow. With a friendly interface, Kissflow lets you create your own customized workflows. Alternatively, you can choose from 50 pre-made applications including employee onboarding, purchase orders, vendor payment, and other functions.
6. Bullhorn (Pricing starts at $99 per month, per user)
This comprehensive SaaS (Software as a Service) tool for recruitment process management is aimed at large corporations and staffing agencies. It’s very customizable and user-friendly, with features like drag and drop to save you precious time. Granted, its pricing makes it somewhat unapproachable for small businesses, but if you have the budget, this is one of the best solutions out there to manage your employee recruitment process.
7. Litmos (Pricing starts at $3 per month, per user)
There’s no lack of eLearning tools out there, but most are developed for academic applications. Litmos is a solution for businesses looking for an all-in-one instruction and training platform. It includes an integrated eCommerce solution, some gamification options and it’s fairly affordable for small businesses.
8. 15five (Pricing starts at $49.00 per month for up to 10 users, $5 for each additional user)
15five is an employee engagement and performance software solution that aims to help businesses get and give feedback. The platform tries to be an online replacement for group office meetings, and has good integration with Slack. The funnest (and most engaging) feature is the ability to high-five co-workers. That’s just cool.
9. Halogen (Pricing available by quote only)
If employee evaluation and feedback effectiveness are important to you, this cloud-based performance and talent management application might just be the solution for you. Halogen offers useful features like employee performance appraisals, succession planning, learning management and the recruitment process. In addition, it has a user-friendly interface and numerous add-ons for additional features and functionality.
10. Employee Navigator (Pricing starts at $445 per month, per user)
This solution is a web-based comprehensive benefits and compliance administration software, aimed mostly at medium-sized businesses or bigger. Employee Navigator includes a variety of tools from administration to onboarding and PTO & vacation tracking, but the pricing limits access to this solution for small businesses.
It’s All About with You and What Your Employees Need
With your needs and demands well defined, you should have an easier time navigating the seas of HR tech in your business. I also hope that our list of recommendations will steer you toward a solution that best answers those needs. If you think we’ve missed a particularly awesome tool or solution – be sure to let us know in a comment.