5 Sales Email Templates That Will Help You Close More Deals


Share on LinkedIn

Emails are essential for nearly all business communications. Whether you are searching for new leads, following up on your clients, or sending out product specifications, emails are an imperative part of each process. Which is why salespeople send dozens of emails every day.

However, customers do not really appreciate getting automated and impersonal emails. Less impressive mails may prompt your customers to unsubscribe from your services.

Still, this one domain with immense potential. There are more than 4 billion email accounts worldwide—2 billion more than social media platforms. Furthermore, a study conducted by Emarsys found that 80% of respondents agree that email marketing drives customer acquisition and retention.

In such a scenario, effective customer service templates can save your time without compromising on the quality of communication with your prospects.

How To Write Sales Emails That Get Responses?

Let’s dive into the five essential components of writing a sales email that will get more clicks and more responses.

1. Subject Line

One of the best strategies to write effective sales email is to not sound like a salesman at all. Write short and catchy subject lines that align with the content of your mail. Here are some examples of subject lines that can be used by your sales reps:

  • Questions about [goal they have]
  • Ideas for [something they have shown interest in]
  • Have you considered [recent trigger event/thought]

Pro Tip

2. Opening Line

Open with a bang! Let your opening lines create an impact on the reader. You can write about something they have shown interest in or something that concerns them.

3. Body Copy

Convey value to your customers through your body copy. Highlight their pain points and how you can help them by adding value.

4. Closing

End your mail with a short and clear call to action. You can end with one of the following sentences to get a definitive response:

  • Can we discuss this [concerned subject] tomorrow?
  • Let me know if [subject] excites you.
  • Do you have ten minutes to discuss [subject] tomorrow?
  • Do you have any questions?

5. Signature

Attach your signature at the end of each email. Ideally, it should include basic information like your name, company, contact info, social media profile, or anything that shows credibility and builds trust.

Now that you know the basic template for writing a compelling email, let’s explore some email templates that can boost your communication to the next level.

5 Effective Sales Email Templates To Attract Leads

1. Making A Sales Introduction—Cold Outreach Mail

It is very important to make a lasting impression when you are emailing your leads for the first time. Let’s see a couple of templates to break the ice when emailing someone for the first time.

Sales Introduction Email Template
Image Credit:CallCenterHosting

2. Mail To A Prospect Who Visits Your Site

When a prospect visits your site, it means they are interested in your solutions and have given you their attention. You can take this opportunity to position yourself as a trusted advisor who can help them through the decision-making process.

Mail To prospect Template Template
Image Credit:CallCenterHosting

3. Mail To Congratulate Your Prospect

Undertake extensive research before sending a congratulatory mail to your prospect. There is plenty of information available on the Internet. Refer to their LinkedIn profiles to know more about their experiences and requirements.

Mail To Congratulate Template
Image Credit:CallCenterHosting

4. Mail When Client Requests A Demo

This email will help you give a better and clearer insight into your products to your clients. After all, having an engaging conversation about the product beforehand will enhance the demo experience. You can send a mail discussing their company’s objectives and guide them through your process.

Mail For Client Request Demo
Image Credit:CallCenterHosting

5. Mail To Persuade Clients To Purchase Your Tool If They Are Still Using The Trial Version

This email is meant to highlight the advanced features of your products. If your clients are still using the free or trial version of the product, then you might have to prompt them to purchase your product by advertising how it will give them added advantages.

Mail To Persuade Clients
Image Credit:CallCenterHosting


Emails are one of the most critical mediums to prospect and connect with clients. Optimized emails can help you establish more and more connections and lead to better opening and response rates.

Always keep the customer’s needs on priority and amalgamate your products and services to meet the customer’s ever-changing demands. If you use email marketing wisely, there is great potential for you to improve communications and boost your business significantly!

Niharika Gupta
Niharika Gupta is a technical writer at CallCenterHosting. She loves music and reading and has always been fascinated with technology. Writing about technology and other related topics give her the utmost happiness. She believes words have the power to change the world and is working on turning her ideas into words every day.


Please use comments to add value to the discussion. Maximum one link to an educational blog post or article. We will NOT PUBLISH brief comments like "good post," comments that mainly promote links, or comments with links to companies, products, or services.

Please enter your comment!
Please enter your name here