Mimosa Systems Unveils Custodian Collector To Reduce Time, Costs and Risks Related to eDiscovery


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Content Archiving Leader Extends eDiscovery Capabilities to File Shares, Laptops and Desktops Providing Rapid Search and Retrieval of Millions of Files for Litigation Readiness

Mimosa Systems™, a leading provider of live content archiving solutions today announced the Mimosa NearPoint™ Custodian Collector Option providing a single solution to rapidly search, retrieve, preserve and assess critical content owned by data custodians with potentially relevant electronically stored information (“ESI”). The Custodian Collector scans file shares, laptops, and desktops, and places a forensically defensible copy of all selected documents and files into the archive.

Amendments to the Federal Rules of Civil Procedure, which became effective on December 1, 2006, mandate, among other requirements, initial disclosure of all potentially relevant ESI at the onset of each case and a meet and confer conference regarding electronic discovery in every suit. The Custodian Collector Option is a powerful and flexible tool that allows companies to locate potentially relevant ESI based on a variety of file attributes including document owner; creation date; modification date or file type (Excel, Word, PDF) and create a forensically defensible copy of the selected items.

Most information created by employees and other stakeholders today is stored in millions of electronic files. According to Brian Babineau, strategic analyst at Enterprise Strategy Group, “Unstructured content, which can be located on corporate file shares, is produced in over 60 percent of all legal matters. One of the greatest challenges to organizations conducting efficient reviews is the amount of redundant information in both email conversation threads and in file systems. Mimosa’s content archiving solution allows a company to cull-down millions of emails and files in hours or days, versus weeks or months to remove duplicate and irrelevant information and produce the required content for litigation.”

The Mimosa custodian collector filters targeted sets of files to streamline the collection of content and reduce the number of redundant files for rapid search and retrieval. Files are then copied in a forensically defensible manner into the Mimosa NearPoint Archive and preserved in a tamper resistant format. The Mimosa eDiscovery application can then be used to search the NearPoint Archive within file content or file properties such as when the file was created, modified, last accessed, and which users have access privileges to the file.

Key Mimosa NearPoint Custodian Collector Benefits:

Lowers cost of custodian-based collections to complete an early case assessment, enables organizations to comply with their litigation related document preservation obligations
Decreases time to identify relevant content by using packaged filter sets to quickly remove system files and identify duplicates before sending into the archive for preservation
Demonstrates chain of custody by logging a series of hashes before, during and after processing to confirm the integrity of the target files
“We are pleased that Mimosa has added file system collection to the NearPoint archive. We are looking forward to using this Option to help us collect and preserve sensitive content from our file shares using the same single instanced repository that we use for email”, said Chuck Arconi, EV3 Technology, a global medical device company.

“The FRCP amendments have truly exposed the fragility of so many companies’ content management policies and their ability to find information in a timely fashion,” said Scott Whitney, vice president of product management, Mimosa Systems. “With so much focus on data retention and strict timelines for discovery orders, enterprises are demanding solutions that allow them to become pro-active about litigation readiness to reduce their risk and exposure. Mimosa’s comprehensive content archiving solution is transforming the electronic discovery process and how it is being applied in real-world, large-scale litigation.”

About Mimosa NearPoint
Mimosa™ NearPoint™ for Microsoft® Exchange Server addresses critical customer requirements around email information archiving, eDiscovery, regulatory compliance, business continuity, and storage optimization. Mimosa NearPoint provides legal search workflow, immediate mailbox and message recovery, disaster recovery, email archiving, and self-service search and access in one solution. By leveraging cost-effective storage, NearPoint also optimizes email storage and reduces overall infrastructure costs.

About Mimosa
Mimosa Systems, Inc. delivers next-generation information management solutions for information immediacy, discovery, and continuity. Mimosa NearPoint for Microsoft Exchange Server is the industry’s most comprehensive information management software solution for Microsoft Exchange, unifying email archiving, recovery, and storage management. With options for eDiscovery and disaster recovery, NearPoint ensures litigation readiness and email continuity while leveraging cost-effective disk technologies to optimize email storage growth. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions. Mimosa is a privately held company whose investors include August Capital, Clearstone Venture Partners, Dot Edu Ventures, JAFCO Ventures, and Mayfield Fund. Mimosa was founded in 2003 and is based in Santa Clara, California, with offices in Germany, the United Kingdom and India. For more information, see www.MimosaSystems.com.

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