Time and Material vs Fixed Price vs Dedicated Team | What to Choose?


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Time Material vs Fixed Price vs Dedicated Team

IT outsourcing is gaining popularity around the world. It enables startups, individuals, and organisations all over the world to focus on the most important activities while delegating all other time-consuming chores to competent companies all over the world. According to Statista, the IT Outsourcing software development services market reached a value of $413.7 billion at the end of 2021. This figure demonstrates that businesses all around the world choose to outsource in order to obtain high-quality work in a shorter period of time and at a lower cost.

Outsourcing’s Benefits and Drawbacks:

Below are The Advantages

  • People with Extensive Experience

Your core staff may not be conversant with a certain skill or technology at times. As a result, outsourcing allows you to reach out to individuals all over the world who are experts in a given task.

  • Increases the Rate of Development

One of the most important advantages of IT outsourcing is that the project will be completed on time or ahead of schedule because you won’t have to go through the time-consuming process of hiring people, which involves an interview, selection and training in-house employees.

  • Reduce your Expenses

When we compare IT outsourcing costs in rich and developing nations, there is a significant gap. One of the primary benefits of outsourcing to poor countries is that you can save up to 30% on the cost of a project.

Below are The Disadvantages

  • Less Operational Control

You may believe that when you outsource your work to a third party, you lose control over how things are tracked and regulated.

  • Costs that are not obvious

IT Outsourcing businesses require small business owners to sign long contracts that contain a slew of hidden fees. If you don’t read the agreement carefully, you could be hit with a slew of unexpected fees. As a result, the cost of developing a web or mobile app rises.

  • Uncertainty regarding the Service’s Quality

The continual fear of IT outsourcing is that the company will not be able to achieve the promised results, which prevents you from exploring the opportunities available in the sector.

  • Uncertainty regarding the Service’s Quality

The continual fear of IT outsourcing is that the company will not be able to achieve the promised results, which prevents you from exploring the opportunities available in the sector.

What are The Challenges of Outsourcing?

The following are some of the issues that firms may encounter while outsourcing their products to software development outsourcing companies:

  • Differences in Organisational And Regional Cultures

Businesses that outsource tasks to offshore locations must deal with two sorts of cultural variations: corporate and regional variances. Because outsourcing includes engaging with two separate organisations, corporate disparities occur.

  • Language And Communication Difficulties

Language problems and communication are another set of challenges that organisations confront when they outsource their projects to distant web development companies. Unspoken assumptions are another communication issue that arises with outsourcing.

  • Security Of Intellectual Property And Data

Outsourcing increases the danger of losing intellectual property, such as business ideas and trade secrets. Furthermore, there is a possibility of a company’s customer data being compromised.

Three types of outsourcing models

Businesses can adopt a variety of outsourcing models, each with its own set of advantages and disadvantages.

1. Dedicated Team: This is one of the most prevalent outsourcing business models. A dedicated team model is a type of business process outsourcing in which third-party personnel are hired to work solely on your operation, projects or production processes.

Advantages: The advantages of this outsourcing strategy are that businesses can save money by engaging highly skilled employees on a temporary basis. The dedicated team strategy is also adaptive to changes in business requirements because it is flexible.

Disadvantages: Staff turnover and a lack of day-to-day supervision may make meeting goals and deadlines difficult, as well as reducing earnings owing to unproductive employees. As a result, businesses must be strategic about the work they outsource and select a dedicated team that is a good fit for their objectives.

2. Time and materials: The consumer agrees to pay the outsourcers a certain monthly charge for a set number of hours and/or days each month. A common example is software development work, which is paid on an hourly basis for development costs.

Advantages: Communication is significantly smoother and the project manager is responsible for conveying all information to the development team from the start. Because the project is broken into short-term sections, the client incurs no cash outlays as a result of the changes.

Disadvantages: The Time and Materials project requires the client’s undivided attention more than any other pricing model. Clients face financial risks if they first reduce the quantity or quality of developers.

3. Fixed-price: In this outsourcing model, the customer pays a predetermined price for a well-defined scope of work. The concept is frequently used when the customer does not wish to incur any risks other than budget risk.

Advantages: The service provider is motivated to complete the project within the schedule and budget constraints.

Disadvantages: The temptation for a contractor to forego quality in order to make the deadline is very strong.

Dedicated Team vs Time and Materials vs Fixed Price

Dedicated Team is a one-of-a-kind collaboration model that combines fixed-price and time-and-materials techniques. It provides you with a long-term remote team of hand-picked professionals, to provide software development services, assigned to your project. The primary goal of this concept is to compensate for a lack of required skills and knowledge in-house. You can manage the team yourself or hire a specialist project manager to help with communication.

The time and material approach allows for greater flexibility in terms of budget and project needs. In this circumstance, the overall cost of the project, as well as its scope, are unclear until the product is completed. It is totally determined by the amount of time and effort expended in putting it into action.

The fixed price approach, as the name implies, is based on a predetermined budget and timeline. This means that you and your vendor have agreed on a fixed price that you will be obligated to pay upon product delivery, regardless of the project’s actual timeline and costs.

How Do You Pick The Right Outsourcing Model?

To select the best software development business, consider the following factors:

  • Before you get to the ‘either or’ stage of onshore vs offshore teams, you need to understand your project’s requirements.
  • You will know exactly what to look for once you have a thorough understanding of the requirements. You can look for software development companies that have experience with the technologies required for your project.
  • When looking for a software development outsourcing company, don’t only believe what the company says. You can go around the website and see what kinds of projects it has performed.
  • When choosing an offshore or nearshore outsourcing model, you must be thoroughly informed about a company’s transparency standards and communication channels.


Each outsourcing model has its own set of advantages and disadvantages. The decision between a fixed price vs. a dedicated team or a fixed price vs. time and materials is based on the needs of your firm. You should be able to identify which of the three solutions poses the least danger to your company. If you still require assistance, you can contact a software development outsourcing firm that can assist you.

Vikrant Bhalodia
An Avid Writer by nature. People Ops & Marketing Strategist: Leader with 15+ years of experience in Organizational Capability Building and Marketing Success. Having passion towards technology and with multi-functional experience at WeblineIndia, a leading Software Development Company based in USA and India, Vikrant loves sharing insights on optimizing the success and internet visibility of the customers’ businesses.