The Web Puts a New Spin on the Campaign Management Loop


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The growth of the World Wide Web has implications on both sides of the data-driven communications equation. On the one hand, the web provides a novel, exciting and convenient medium for delivering a message to customers and prospective customers. On the other, it presents a channel for data collection that makes possible concepts that were only hypothetical in the past.

The beginning of the 1990s saw the introduction of data as a driver for a variety of media beyond traditional direct mail. For instance, computers were interfaced with telecommunications equipment to derive computer telephony integration (CTI) applications aimed at helping manage customer relationships. This enabled contact agents to prepare themselves for calls, access customers’ records and have repeat calls from the same customer channelled through to one agent. And data was used to drive variations in customer magazines and newsletters, bringing lifestyle “versionalization” and reader personalization to the realm of contract publishing.

However, in all of these cases the systems that drove them relied upon pre-selection and qualification of the data. The industry even talked about unqualified contacts as being suspects rather than prospects. The influence of the World Wide Web imposes new complexities to the concept of the strategic cycle.

In her white paper on best practice for email campaigns, E-mail Campaign Management: 10 Best Practices (2004, Baseline Consulting Group Inc.) published by, Baseline Consulting’s Linda McHugh describes the best practice of a closed loop using the analyzed results of the last campaign to improve return on the next campaign (see her diagram below).

While this is a valid approach and probably one used by most areas of direct marketing, the development of the World Wide Web has meant the evolution of the concept of a closed loop to allow the marketer to maximize the opportunities presented by the sheer volume of data about customers, prospects, markets and competitors now available–and with it comes the need for greater stringency in data strategy.

Sure, in a traditional, tactical direct marketing scenario, you can start with planning a campaign, which will generate a response, which, in turn can then be analyzed (even a zero response can be analyzed!). This analysis of the performance of the communication can then be used to fine-tune the communication strategy for the future, and so the process continues. One needs to imagine this in 3-D, more of a spiral than a circle, because, if all turns out well, the initiative will be moving the enterprise forward while the strategic cycle turns.

The key element here is control. The introduction of the campaign to the marketplace is controlled: The marketer knows when this has been done; and the expectation of response is controlled, because the execution of a campaign will generate response over which the marketer has control in terms of channel and timing.

E-commerce has imposed new, reduced timescales between those points in time when the relationship is measured and tested or where opportunities for collecting, verifying or qualifying information are encountered. Previously, the direct marketer could establish when a mailing or phone call was executed and within some degree of control anticipate when a response would be generated. Access to the web has reduced this element of control. A marketer can no longer engineer when a contact may wish to encounter his message, proposition or brand–or, indeed, come across it. One now has to consider the implications of both broader data source opportunities and communication media. With the web and the attendant swing toward a demand-led marketing environment, with its greater customer expectation of availability, the response is no longer controlled, and your strategy must account for that factor.

Database Marketing of the 1980s and 1990s strove for one-to-one relationships relying on the traditional tactical spiral model discussed above, and its success has been commendable within the context of the available techniques. New concepts, tools and expertise will now help deliver an outcome that is closer to the vision. The development of the web has coincided with an increased awareness of the availability of data within organizations and the appearance of new, intuitive data analysis tools, employing techniques that provide for the derivation of information and the definition and interpretation of patterns within timeframes conducive to achieving the required dynamics.

As companies seek to integrate their suppliers, their customers and their marketing partners in complex relationship structures, new quantities of data are becoming accessible for exchange and sharing, and the value of the data as a corporate asset is increasing.

The income of inquiries, web site hits, new data, business intelligence and market data can now have a real-time effect on the way the strategy proceeds, and so the strategic cycle becomes more complex. The marketer must now be prepared for uncontrolled response arriving from customers and prospective customers drawn to or discovering the company’s web site. Similarly, as new information is acquired internally into the data warehouse from, say, the accounts system or externally from suppliers of market information and competitive intelligence, the data has to be analyzed and its value to the strategy interpreted and used to automate variations in the strategy. This ensures relevance of message, continuity of relationship and maximal effectiveness of any marketing communication, getting ever closer to the “holy grail” of real one-to-one marketing.

The strategic cycle, therefore, takes on new elements, to account for the uncontrolled data entering the process and the need for aligning its value to the strategy and translating it into rapid response in terms of proposition and delivery of a communication. So the cycle for the 21st century can look like this:

Previously, the systems that drove the marketing initiatives relied upon pre-selection and qualification of the data. The industry even talked about unqualified contacts as being suspects rather than prospects. The sheer wealth of information available now flowing from the web, the ability to identify and acquire it and the tools now available to manage it in all its varying formats and structures all mean that disparate data, wherever it may reside, can be made available to add qualification, enhancement or verification to a marketer’s database. The natural corollary to that is a keener degree of customer profiling and targeting, a greater level of personalization of message, proposition and presentation, resulting in improved marketing effectiveness and efficiency.

© 2003-’04 Michael Collins

Michael Collins
Database Marketing Counsel
Michael Collins runs Database Marketing Counsel, a data strategy and CRM consultancy in London. An acknowledged consultant, trainer and author with 2+ years experience in CRM, he contributes articles regularly to web sites and journals and has delivered his lectures and workshops in Europe, North America and Asia.


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