The “No Problem” Problem


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I walk into the hotel, wheeling my luggage and briefcase behind me. I am taken aback by the spacious and open modern lobby. I approach the front desk, and Carlos greets me with a smile. We have a friendly exchange – how are you doing, did you have a good flight, how do you like our city – that kind of thing. I ask for a restaurant recommendation for dinner, and he tells me about a fascinating off-the-beaten-path bistro that has excellent reviews. I thank him, and he says, “No problem.”

And there it is. Hanging like a lead balloon. No problem.

What’s the problem with “no problem?” It’s an inherently negative response and, to certain people, off-putting. It has the potential to stagnate the conversation. Instead, offer up a polite and courteous, “you’re welcome.”

Here’s the problem with “no problem.” It assumes that I have a problem to begin with. That I come to you with something I need to have solved. That you are the answer to, well, my problem. Let’s make sure we’re on the same page. I didn’t come to you with a problem. I don’t have a problem.

Until we have a problem, save “no problem” for when we do have a problem. We have a problem when the toilet in my hotel bathroom doesn’t work. We have a problem when a $23 mini-bar charge for a beer and a candy bar shows up on my checkout bill, and I never partook of said goodies. We have a problem when you accidentally serve my dinner in my lap. When you resolve these issues, you may say “no problem,” however a “you’re welcome,” accompanied by a smile will do nicely.

Your customers don’t go through their days with service problems they need to have solved. The social construct we engage in is one of service, not problem-solving. Service is not a problem.

When I hear “no problem,” my mind goes to the negative. The word problem, used in a service context, sullies the exchange between us. One might go so far as to say that it creates an unnecessary power exchange. When you say “no problem” that puts you in a superior position to me, if you will. It’s as if you’ve swooped in to save the day by removing “a problem” from my life (mind you, a problem that doesn’t exist). Congratulations, you have elevated yourself to “hero” status.

I visit my favorite coffee shop and order a plain cup of coffee. “Room for cream?” the young barista asks. “Yes, thank you,” I reply. “No problem!” No, there is no problem. All I want is a simple cup of coffee. It’s not a problem that I want coffee. It’s not a problem that I want room for cream. When I say, “thank you,” say “you’re welcome.”

Bill Flanagan of MTV fame, shared his opinion about “no problem” on CBS Sunday Morning back in 2013. You can watch what Bill has to say at He observes that people born before 1980 use “no problem” to say, “you’re welcome.” Is this a generational thing? Bill thinks so. He says there are times when it’s permissible to use “no problem.” I agree. When there’s a problem.

Whether you agree or disagree with “no problem” and when it’s appropriate to use it, you are always safe with “you’re welcome.” “You’re welcome” is right in any situation that requires a response to “thank you.” If you’re interested in changing your “no problem” habit, put a rubber band around your wrist. Every time you think about saying or say, “no problem,” snap the rubber band.

Still not convinced? Use “no problem” for a week. The next week, say “thank you” exclusively. Compare your customer’s and client’s reactions. I’d love to hear you’re your experiences and observations. You’re welcome.

© 2019, Roger Wolkoff. Reprint rights granted so long as all URLs are made live.

Does your organization, association, or team need help working through change? Are you looking for positive experiences for your employees and customers? If you answered “yes” then you need to work with Roger Wolkoff. He will help you discover how emotional intelligence paired with authenticity improves communication, ups productivity, and positively influences culture. Visit to connect with Roger and work with him to help you deliver results and grow your bottom line.

Roger Wolkoff
Roger Wolkoff has been called the 911 of projects, a fabulous facilitator, and the consummate communicator. Roger is a helper, fixer, and rescuer. He knows that when you build solid foundations and excellent communication, you will have engaged teams. You will spend less on turnover and re-training. Loyal and engaged employees mean customers will buy from you, which translates to higher ROI, an increase in your bottom line and better outcomes for you. Roger is the founder of All About Authenticity and has worked with clients for more than 20 years.


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