How to get meaningful, actionable insights from customer feedback – 3 examples


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Do you gather vast amounts of customer feedback but don’t quite know how to get actionable, meaningful insights from it? You know the ones, insights that would help to influence your customer experience and overall business strategy.

If you keep analyzing your feedback but not knowing how to action it, this post is for you. Getting not only actionable, but meaningful, insights is key, as you can gather plenty of insights but unless you can action them accordingly, they will be meaningless.

What are actionable insights?

Actionable insights are direct, meaningful actions that can be taken from analyzing any type of raw data.

They’re often the result of data analytics that provides enough data for organizations to make a well-informed decision.

Not all insights are actionable though. Actionable insights are not more information, or more data. To point out the seemingly obvious: insights, information and raw data are not one and the same thing.

A quick definition: data is raw and unprocessed information that you see in the form of numerics and text. It can be both quantitative and qualitative, and you’ll find it in spreadsheets or computer databases. Information, on the other hand, is data that has been processed, organised and contextualized into a user-friendly format. This can be reports, dashboards or visualizations.

An insight is created by analyzing information and then being able to draw conclusions and make decisions from it.

Why actionable insights matter

So, following on from the above; having insights that are actionable mean that you can use them to make strategic, well thought-through decisions and drive positive business outcomes, as it’s insights derived straight from your customers.

Moreover, they’re important because they’re the key to being able to improve operational processes and overall business improvements. If your organization is truly data-driven (“data first”), all executive decisions should be based on data.

Most progressive companies today say they want to be data-driven. In fact, Forrester reported that 74% of companies say they want to be “data-driven,” but only 29% are actually actioning their analytics successfully. So, the missing link here seems to be actionable insights for companies that want to drive business outcomes from their data.

3 places to get actionable insights

Here are 3 places you can look for customer feedback to get actionable insights.

1. Surveys such as NPS

Customer surveys such as NPS, where you ask what your customers think about your products and services. These can also sit on your website or be an interactive form at an event.

2. Reviews

Online reviews are a great place to collect feedback. A text analytics solution will be invaluable for analyzing data and turning it into insights. At Thematic, we often use online reviews to be able to analyze different brands and compare them against each other, and this is something we do for our clients too.

3. Social media

Another great place to find insights is to analyze your received social media messages, or listen in to what your customers are saying on relevant forums and websites.

How to get actionable insights

Whether you’re using an NPS survey or another means of collecting customer feedback, you will need a reliable solution to be able to analyze the data you collect to be able to decipher insights in the right context.

Verbatims, or free-text responses, can be notoriously hard to analyze, which is why Natural Language Processing (NLP) methods are used to ensure correct analyzation. At Thematic, we use NLP and (Machine Learning) ML in addition to our own artificial intelligence (AI) which we’ve developed to analyze verbatim feedback responses.

No matter how good an AI technique may be, only a real person can effectively decide what’s actionable and what’s insightful for the business (applying the right context with the correct historical knowledge).

The difference between insightful and non-insightful data

When it comes to making sense of data, getting actionable insights is the holy grail. But when is a finding an insight? When is an insight actionable? Can data analysis deliver them? Let’s get to the bottom of this by looking at some examples.


Non-insightful data is everything that’s old news to you. Something that you already knew was an issue. For example, the fact that some students struggle with too many exams on at the end of the semester.


Insightful is everything that you did not know. Or, you may have had a hunch or a suspicion. Insights are findings that contradict your knowledge, confirm your suspicions or quantify the importance. For example, if the analysis reveals that 90% of students in a college struggle with too many exams, this is insightful and worth re-thinking.

An insight is a finding that contradicts your knowledge, confirms or denies your suspicion, or quantifies the importance.

Actionable insights lead to either adaptation and action or confirm the fact that no action is required. Actionable findings are those that translate into concrete actions. Companies need to ask themselves: What can be actioned on? What hasn’t already been actioned?

How actionable are your insights?

As an exercise, try to find examples of actionable insights in your business. We’ve come up with a few examples below. Which out of these would you say are actionable insights?

  • Our NPS score this month dropped by 15 points
  • Passengers complain at missed flight connections
  • 20% of customers talk about price
  • Buyers say that clothes sold by a competitor are better quality
  • People talk about our brand more positively following a ban on plastic bags
  • Twice as many Detractors talk about Product’s ease of use

In fact, the first 3 bullet points are not actionable for the business, and not very insightful.

3 types of actionable insights

1. Insight > Adaptation > Action

You will need critical thinking to turn insightful findings into actions. For example, you could solve the lack of parking on campus not by providing more parks, but by working with the city council to improve public transport options. Or, to give a positive example, if students say that they love the environment and the campus, the action could be to use this finding in the marketing material to attract students who care about this.

2. Insight > No Action Required

Not everything is worth measuring, but data analysis can validate one’s assumptions. The analysis can lead to insights that aren’t necessary actionable but are just as vital. For example, you may think that class size is an issue, but if students don’t mention it, no action to fix it is needed.

3. Insight > Rethink strategy

Data analysis can also help validate if a strategy implementation is working or not. Let’s assume: last quarter students complained that university staff wasn’t helpful. After taking measures to change that, this quarter’s results should demonstrate if the measures worked or need further thought.

If your customers are saying that your competitor makes better quality clothes, that is a key insight that you can action. You can further enquire why (by asking for feedback through a survey) and drill down into what exactly the factor that they like about your competitor. If your company is a supermarket chain, and you ban the use of plastic bags for a couple of your franchises, this can have a positive effect whereby customers feel you’re doing something positive for the environment.

As an action, you can enforce this change nationally. If your detractors are getting frustrated that your product is not easy to use, that’s something you can action and do something about straight away.

Can today’s software find actionable insights in data?

In my opinion, despite all the promises, none of the today’s solutions can ingest data and spit out actionable insights.

Why? Because separating actionable and insightful findings from other types of insights (non-actionable/insightful, non-actionable/non-insightful and actionable/non-insightful) would require two types of knowledge:

  1. objective knowledge of difficulties associated with different actions,
  2. subjective knowledge of what’s old news and what’s genuinely insightful.

Eventually, AI agents may be able to learn the objective knowledge by reading materials published by people over the years. And they may even build up the subjective knowledge over time by working alongside its user. Unfortunately, we are still far from the inventions of science fiction.


What AI can deliver today is the ability to sift through the data more efficiently. When it comes to making sense of people’s comments, NLP algorithms can turn people’s comments into themes that can be analyzed just like numbers. Following that, when it comes to making sense of structured data, data visualizations help understand differences, uncover correlations and detect trends.

When evaluating an AI solution, use the following questions to test it:

  • Will this solution tell you things about your business that you don’t already know?
  • How easily will you be able to separate signal from noise?
  • Will it be able to identify trends in data without having to specify them in advance?

At Thematic, we help companies to find insights by digesting customer and user feedback in easy-to-use data visualizations.

This article was published here first.

Alyona Medelyan
I run Thematic, a SaaS company for analysing customer feedback. We tell companies how to drive change to Net Promoter Score, customer satisfaction and churn. Thematic uses proprietary word-class Text Analytics technology developed based on 15+ years of my research in NLP and Machine Learning.


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