Any successful organization is going to require a solid IT system that will ensure that any employee’s problems are resolved in an efficient and expedient manner. In many cases, IT help desk systems can have a lot of intrinsic value and serve as the background for an organization’s functions due to the fact that when systems are kept running at peak efficiency, then more work gets done.
For this reason, you shouldn’t ever skimp on your IT solutions; your team needs to have all the tools at its disposal so that problems can be resolved as quickly as possible. In fact, it’s amazing how inexpensive a good IT solution can be when compared to the amount of money you can save by just having it there to streamline your company’s computer problem resolution processes, asset management, and ticketing.
Help desk ticketing is vastly important because it allows your employees to report various issues that might arise so that your IT team can manage them quickly. Ticketing systems have become increasingly essential because of the fact that the system can put all of the moving parts of an issue into one singular place where it can be accessed and resolved by your team. As a result of a system like this, costs can be reduced because of how efficient the process becomes.
Today, one of the better options for modern enterprise is to have a ticketing system that’s responsive and has a wide variety of features including:
- Alerts and Escalation
- Automated Routing
- Customizability
- Self-Service Features
- Reporting Options
- Knowledge Bases
- Ticket Tracking
All of these features are part and parcel of a robust and agile software package that can give IT professionals an all-inclusive dashboard that can be used to help manage all of the existing computer issues and assets in an organization. In fact, some help desk ticket options can even provide features like an always-on knowledge base that your employees can use in order to provide their own resolution for existing computer problems. This ensures that they can get back to what matters most: productivity.
What Makes a Good Ticketing System Such a Powerful Tool
To help you understand the value of a Help Desk solution when it comes to ticketing, let’s take a look at some really cool features that set a quality solution above many of the competing help desk software solutions that have less robust feature sets.
Email Synchronicity
Let’s be honest, not every employee is going to be perfectly comfortable using a web-based ticketing system, and many employees are more than a little bit used to sending emails when issues crop up. For this reason, it can be very beneficial to have a ticket system that can escalate tickets from emails sent to a preordained IT email address.
With a system like this, your employees can send an email to a preset address and outline any technical, IT-related problems that come up. Once received, the system, which monitors this email address, will automatically convert the emails sent to tickets.
Customizability
While this isn’t the most crucial feature of your help desk needs, it’s a nice feature for companies that want to maintain a company-wide image for their employees. A good ticketing system should have an interface that is completely customizable, so if you’re looking to brand the ticketing page, it can feature things like the company logo, it can provide branded printouts, and it can be organized in a wide variety of ways so that the experience stays consistent with any of your other company pages.
Self Service
If you ask any IT professional which is one of the best tools for evolving IT experiences, almost invariably, most will tell you it’s self-service. Self-service IT portals allow your users to find their own solutions rather than escalating the issue to your IT team. This can be done through some help desk solutions via a customizable self-service portal, which can also provide access to a knowledge base that has solutions to a wide array of common issues.
The Ability to Escalate
As you might expect, some issues simply have more importance than others, and a system that doesn’t recognize this won’t have a lot of value for your organization. The best software for ticket management will use algorithms that can quickly recognize which issues have the most importance and are in the most need of timely resolution.
With some solutions, your team can also establish rules when it comes to this functionality so that escalation can happen based on your specific company’s needs. In fact, it’s this kind of customizability that really can make a difference in overall efficiency.
Routing
One of the most important aspects of a good ticketing system is its ability to get tickets to the right people. Some software packages allow you to ensure that tickets are assigned to the right parties in your IT organization based on key properties of the ticket itself. This process, which is called automated routing, is just one of the tools that makes a ticketing system with routing features valuable to just about any organization.
Reporting
Efficiency is the name of the game when you’re running an IT help desk, and similarly to any other aspect of your business, performance metrics can really help you fine-tune your IT help desk performance. These metrics can be presented on reports that the software generates, and factors like service quality, the performance of your various assets, and task resolution times are all presented neatly in an easy-to-read and understand format.
Final Thoughts
For just about any organization, a tool that can help create ticketing events for your IT staff can really help streamline a bevy of processes in your IT superstructure. Some of the products on the market have some or all of these features right out of the box, which makes these the most desirable for an IT organization’s optimal performance. Finding the right IT solution is one of the most essential processes that you can engage in as someone running a successful organization, and with the right ticketing solution for your organization, you’ll greatly increase your running efficiency.
