From Email Marketing to Marketing Automation: It’s Time to Take the Leap


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I originally wrote this article for the GreenRope Blog, but I wanted to share it here as I received some great initial feedback. Email has always been one of my favorite ways for connecting with leads and customers, while also gathering valuable insights into who they are and what they want. Marketing automation takes your strategy to a whole other level, however it’s important to take your time. This article talks a little about why you first must take the leap and then a few simple automation tactics you can start to implement quickly.

Ole Eletu on Unsplash

At this point, I think we all have experimented with email marketing, and some of us swear and live by it. Email marketing is an asset to any business employing this as part of their overall marketing strategy. In fact, let’s start this off with a not so little statistic.

“Email is 40 times more effective at acquiring new customers than Facebook or Twitter” – McKinsey

Um, hello? 40x is not a small number. I am certainly NOT discrediting Facebook or Twitter because we actually generate quite a few leads from those platforms, but I do want to emphasize that for most businesses, email is a significant lead generation tool.

However, when we bring marketing automation into the mix, here’s a few stats we found:

56% of companies currently use an email marketing provider and are 75% or more likely to be purchasers of marketing automation software over the next year. – VentureBeat

Over 75% of email revenue is generated by triggered campaigns, rather than one-size-fits-all campaigns. Automated email campaigns account for 21% of email marketing revenue. – DMA

These statistics indicate that companies are actively looking for ways to improve their marketing efforts and overall customer experiences.

Unlike traditional email, marketing automation allows you to employ what marketers like to call lifecycle marketing. This means that the right content is sent to the right person at the right time during their buying process. Messages are personalized and only deliver the most appropriate information for that stage in the sales process. It also allows you to send customized offers and other content based on their particular demographics and behaviors.

Marketing automation also allows you to efficiently and effectively bring other channels into the mix such as social media, online live chat, events, and more, while streamlining and improving your sales and marketing processes. Not to mention, it gives you great visibility into how all of your channels and efforts are converting your leads into clients and inspiring engagement.

To put simply, marketing automation maximizes your performance while minimizing your effort. Sounds great, right? So, how does one successfully transition from email to marketing automation?

First, you have to ask yourself the following questions:
– Am I getting a ton of spam complaints or unsubscribes? If yes, you need marketing automation.
– Are your open/read rates really low? If yes, you need marketing automation.
– Is engagement overall really low? If yes, you need marketing automation.
– Are you having trouble converting leads and pleasing customers? If yes, you need marketing automation.
– Do you not have enough information about your leads and customers? If yes, you need CRM and marketing automation.
– Do you understand the kind of content that resonates with your leads and customers? If no, you need marketing automation.
– Are you spending too much time on manual efforts that could be automated? If yes, I think you know the answer…

Another key reason to implement marketing automation? It significantly improves collaboration on your team resulting in happier employees and ultimately a better customer experience.

Now, let’s talk about the transition.

1. Plan. This will be the first stage of your transition. You have to create some sort of roadmap and strategy. What are your overall goals with marketing automation? Write down exactly what you want to accomplish. This can be both for the customer experience and your internal business process.
2. Think data. Understand who your customers are, what they want, and where they are in your funnel. Marketing automation gives you all sorts of information you can use to personalize their experience. A CRM and integrated marketing automation platform will not only collect and manage this data, but also use this data for your benefit.
3. Start small. Once you have outlined your goals, determine which has the highest priority and start there. You never want to jump in with marketing automation full throttle, especially if this is your first rodeo.

My recommendations:

Contact Form
Add automation to the contact form on your website. If you are collecting leads or inquiries through your site, you can automate the follow up emails they receive. Send them an automatic Thank You email or trigger an email from your sales team.

eBook Download
If gated content is part of your strategy (I recommend it), then you can easily automate the process once they have requested to access your content. For example, once they confirm they want to receive your emails, automate all of the emails that they receive post download, and, if you want to go a step further, customize the emails and paths they take once they open or click on your emails. is a great place to get started with this.

eCommerce is another great place to automate your process. After the purchase is made, automate the thank you and follow-ups. You can also easily send them personalized offers by tracking what they purchased and when.

Making the switch from email to marketing automation might seem like a big step, and it is. But, it is a critical step that will take your business to the next level, not to mention free up your time and ultimately save you money.

Don’t let marketing automation intimidate you, though. Strategize, start small, and collaborate.


Alessandra Gyben
With an iPhone, MacBook and iPad on hand at all times, Alessandra's enthusiasm for marketing and social media landed her the position as the Director of Marketing for a leading software company. After graduating from the University of Southern California, Alessandra gained years of experience as a Public Relations executive in both San Diego and Los Angeles. She was responsible for developing and executing marketing campaigns, both online and offline, for numerous companies across multiple industries. Her passion for small business and online marketing led her to her current position, Director


  1. Hi Alessandra, interesting post. Still, let me challenge your argumentation a little, please.

    Looking at the questions in your post that get answered with ” … you need marketing automation” – while I do not really disagree I’d say that marketing automation – or CRM – will help only if a major precondition is fulfilled: You need a(nother) marketing/CRM strategy. What is your thinking here? My basic premise is: No strategy/wrong stategy – then the best possible tool will not help …

    2 ct from Down Under

  2. Thanks for the tips. We’re thinking about starting using GetResponse’s solution for marketing automation. I think that marketing automation for many is very intimidating, though once you read about it and see some examples it’s actually useful and not that hard to implement.


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