Consistently Good Customer Service Has Knowledge at Its Core


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Knowledge is the only instrument of production that is not subject to diminishing returns. – J.M. Clark

To attract and retain more customers, brands must now provide consistent product, service and support information across all major customer engagement channels. According to a NICE 2012 Consumer Channel Preference Survey, consumers on are now using six different channels on average to contact service providers, and 86% say that they are communicating more often with businesses over all major channels, using the one that’s most convenient at any given time. That may be an online support ticketing, email, phone, mobile, social, live chat… the list just continues to grow.

No matter how many paths each customer takes or crosses in their multichannel service journey, knowledge, used both internally and externally, can create a solid foundation for a consistently good customer experience. Here are three ways best-in-class service providers are putting knowledge to good use in improving the customer experience:

1. Knowledge Management as a Cross-Channel Connector
While many companies are content to offer self-service content only on their corporate website, best-in-class service providers are delivering current and consistent answers and information across channels in a variety of ways, including feeding their knowledgebase content onto social media properties, indexing their content for the search engines, and directing customers calling for information on trending issues (for example, service outages) to fast online answers using their hold or IVR messaging or other communication tools.

2. Internal Knowledge to Improve First Contact Resolution
In the movie Groundhog Day, Bill Murray plays dreary weatherman Phil Connors, doomed to repeat his conversations again and again until inspired by the revelation that he can change everything simply by improving his interactions with other people. Best-in-class service providers are not only improving upon and sharing their external service content in more places, but they are also making use of internal knowledgebases for CSRs to deliver consistent, current answers and information on first contact, so customers don’t have to be passed around to multiple customer service representatives and do not have to reconnect at a later date for more or better information.

Best-in-class providers are also centralizing and utilizing their knowledge of their customers’ past service interactions, so that no matter what channel the customer connects or reconnects from or who they speak to, the customer never has to repeat their problem or the steps they’ve taken with the brand to date. In a new Aspect/TNS customer service survey, 65% of consumers cite having to repeat themselves as a major customer service frustration. Forty percent (40%) of respondents in the NICE survey referenced above said they now expect agents to be informed of their customer service history and experiences upon beginning a customer service interaction.

3. Collected Knowledge to Enhance the Customer Experience
More personalized service is a growing expectation across all customer service channels. In the Cisco Customer Experience Report which surveyed more than 1,500 consumers across 10 countries, 49% said they would allow retailers to collect personal shopping data in exchange for a more personalized customer service experience, and 54% are comfortable with retailers storing their purchase history in exchange for increased personalized value.

With the rise of and emphasis on big data, businesses and organizations are finally making a concerted effort to break down siloed channels to collect, centralize and make use of customer information, purchase and service histories, and feedback from all channels. This is key in moving from simply providing customer service, to providing a customer experience, where the customer feels the brand or organization knows and values them as an individual. And right now, according to the Aspect/TNS customer service survey referenced above, 64% say they do not feel like they are treated like valued customers.

Addressing Customers’ Great Expectations
Knowledge management has never been more important, and customer-centric brands and organizations must recognize this and take action before falling behind innovators that will keep stretching the boundaries and customers’ expectations. Says Forrester analyst Kate Leggett in the report, Understand Communication Channel Needs to Craft Your Customer Service Strategy, “Customer service leaders must ensure that consistent experiences are delivered across channels. This means that each interaction must: 1) provide the same data and knowledge; 2) add value to the overall interaction journey that a customer has with a company by providing him with new information that addresses his questions in a timely, accurate, and personalized manner; and 3) reinforce the experience, data, and knowledge delivered in prior interactions.”

On September 24, Parature and Genesys will team together to discuss the delivery of consistent information and service quality across multiple channels. To learn more about this free webinar, or to register, click here.

Republished with author's permission from original post.

Tricia Morris
Tricia Morris is a product marketing director at 8x8 with more than 20 years of experience at technology companies including Microsoft and MicroStrategy. Her focus is on customer experience, customer service, employee experience and digital transformation. Tricia has been recognized as an ICMI Top 50 Thought Leader, among the 20 Best Customer Experience Blogs You Must Follow, and among the 20 Customer Service Influencers You Must Follow.


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