It was a stormy night and our three granddaughters were awakened by loud, shake-the-rafters thunder. They quickly descended the stairs to our bedroom, eager to sleep with us. Their arrival triggered a discussion about the difference between thunder and lightning, including how to count the delay between sight and sound to know about how far away the lightening was. When they began taking turns counting, they came to discover the lightning was a long way away and was moving further away. They went back to their own beds and slept soundly the rest of the night.
Angry customers are a lot like thunder and lightening. You only hear lightening as a crackling sound if you are nearby. The sound we typically hear is thunder created by air rushing back together after the electric bolt of lightening slices through the air. In the same way, customers start their separation from a service provider—think of it as their zone of indifference—long before the noisy rancor over some tipping point causes their explosion. Generally by the time we get to the point of the thunder there has been lightning we missed or ignored. Smart service providers learn to respect the customer’s lightening as a time and place to learn more before they are forced to deal with thunder.
Why do customers leave? The conventional wisdom is the belief that either the price they had to pay got to high or their needs for the offering changed. And, that is the certainly the sound of their fury upon exit. We also believe that what we hear at account closing or a departing huff is the whole story. It is only thunder—the air rushing back together after their departure. Assume customers’ stated reasons for departure represented only 10% of the whole truth.
Why Customers Leave
If price and changing needs are only a small part of the cause of a lost customer, what is typically the lion’s share of the lightening? Research tells us it is their perception of the experience—and, most likely, a part that contained betrayal. Professor Leonard Berry at Texas A&M did years of research to ascertain the foundational attributes of customer satisfaction. Reliability—keeping your implied or direct promises—ranked at the very top of Berry’s list.
Trust is an ethereal and subjective quality. My trust is tarnished when the restaurant bathroom is unclean, I get transferred more than twice, or there is an error in my statement. My trust is jeopardized when the employee with whom I am dealing seems less than competent or indifferent to my needs. Anything that erodes (or threatens to erode) my confidence in the ability of the service provider to meet my needs is a cause for a loss in reliability.
Customers leave because of dissonance. It might be a series of events that amplifies the spread between the experience customers were expecting and the experience they received. Customers enter every service encounter with a set of expectations and aspirations. However, sometimes the sales job has been too zealous, the ads a bit too exaggerated, or the service providers promises too over the top. The customer’s reality now is set up for disappointment.
Sometimes the dissonance comes from a clash between the customer’s fair play value and incidences that seem unjust. A fair play clash might be a draconian returns policy, senseless bureaucracy, hidden fees, or communications that say, “We don’t trust you, customer.” As the dissonance gets more pronounced, the customer reaches an emotional tipping point and, as the thunder rolls, exits the relationship. But, the zone of indifference (that wandering eye in pursuit of an alterative) had been entered long before we hear the roar.
Listening for Lightning
The secret to avoiding thunder is attentiveness to every incident in the customer’s encounters with the organization. It requires a perpetual pursuit of customer intelligence that yields insight into what matters most to customers. It takes a focus on the emotional relationship with customers, not just the arithmetic of the outcomes they seek. Fast food customers returning with an incorrect order, for example, only get partially mollified by a corrected order. If the counter clerk is surly or indifferent, the perfectly corrected order does little to satisfy the customer.
Just like the sound of lightening can only be heard if a brave or unfortunate bystander is close at hand, the lightening of the customer’s disenchantment is best spotted by those directly serving customers. It means positioning the frontline as valued scouts who are trained, resourced and constantly polled for their customer insights. It takes leaders who do sit-alongs and ride-alongs in order to directly experience customers’ angst and issue. Customer listening is a contact sport and leaders must join that game as a participant, not as a spectator.
Instead of getting defensive, smart service providers use the encounter as an opportunity to learn—like counting seconds between lighting flash and thunderbolt. They are quick to apologize…not in a self-deprecating admission of guilt sort of way…but as a communication of sincere caring and genuine concern. They show humility and empathy in order to lower the customer’s wrath for a collective quest for rational problem solving and resolution.
Customer thunder should not be the cause for anxiety; customer lightning should be our focus. Before the clap of the thunder, the customer has already felt the spark of lightning stemming for some disappointing incident. How can you unravel the emotion of the thunder in order to learn the origin of the customer’s lightning?