4 Ways Project Management Tools Will Help You Boost Workplace Efficiency


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While it’s safe to assume that increasing operational efficiency ranks high on many companies’ to-do lists, not all organizations are willing to commit to putting in the work upfront. But finding a way to run operations more smoothly doesn’t have to be a time-consuming and tedious task. By leveraging the latest business management technologies available, achieving efficiency is much simpler than many realize.

Project management has long been the backbone to organizational success across any industry, and with the right tools, companies can easily streamline this process to perform more efficiently.

Increasing your company’s efficiency can be achieved through improved team productivity, prioritization and resource allocation, which enable company leaders to focus on the bigger picture as opposed to time-consuming daily operations. Let’s face it – there simply aren’t enough hours in the day, so it’s critical for executive teams to maximize their time and not get caught up in trivial tasks. Luckily, there are some operational processes that can be automated in order to increase operational efficiency.

Technology to Boost Your Team’s Productivity

We’ve all been through it – too many tabs open and programs running at the same time. It can feel like you’re spending more time switching between different programs to find data than doing actual work. Streamlining and consolidating the technology that your company uses can be an enormous help in reducing time wasted, letting employees be more productive and focus on more important tasks within their respective departments. The easier and quicker your team can check off projects and tasks from their to-do lists, the more cost savings and profitability your company will see.

Embrace Collaboration within the Workplace and Beyond

Collaboration has always been a major contributor towards driving workplace efficiency. Teams that work together on a given task are more likely to outperform work done by individual employees in silos. By giving employees the access to all the tools they need in one single platform, they can easily identify which resources can help them with different projects and tasks.

And this doesn’t stop within the workplace. Collaboration helps your relationships and success among suppliers, partners and customers. The increased flow of communication can even span to global clients, which saves on travel costs without sacrificing outcomes.

Eliminating Inefficiency

Streamlining your daily operations with project management tools helps you identify new, more efficient business processes that you can implement across the board. Doing away with the old inefficient processes cuts down costs and increases productivity in the individual departments and the company as a whole.

Another common source of workplace inefficiency is meetings. As many of us can agree, it’s a constant challenge trying to juggle time in any given workday to actually sit down and focus on tasks at hand with calendars filled with meetings. In a recent study, 47 percent of workers considered too many meetings to be the biggest waste of time and a contributing factor to loss of productivity. While easier said than done, cutting down the amount of meetings within any given work week will enable employees and managers to concentrate on their work with fewer interruptions.

Smart Spending

Project management tools can help you identify areas where you’re spending money, yet seeing little results. When you cut down inefficient spending in one area, you can put those funds towards more profitable areas of a business. However, just because money might be spent on things that don’t directly contribute to the bottom line, doesn’t mean that money is wasted. Every dollar spent should play a role in improving the overall performance and forward growth of the company.

In summary, increasing your company’s operational efficiency doesn’t have to seem like a chore. With the right tools and processes in place, you will save time and money, while helping your team be more efficient and effective. Stop chasing down status reports and spend more time strategically growing your business.

Mike Salem
Vorex, Inc.
Mike Salem is the CEO and founder of Vorex, Inc., a leader in cloud-based business management solutions that combine project management and professional services automation (PSA) tools for small to mid-size businesses (SMBs) and IT service providers. After more than 20 years working in project management, professional services automation and IT solutions for large enterprises, Mike saw a need for similar solutions that helped SMBs manage their core operations more efficiently while also being cost-effective. Mike founded Vorex in 2007 to fill this gap using his extensive insight and expertise.


  1. Great post Mike. I agree that project management tools plays a vital role to boost workplace efficiency. These tools are also very helpful to manage remote teams.


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